Interum website and planning application
Interum - The internal secondment agency of Maastricht University
Interum website and planning application
Within Maastricht University (UM), InterUM serves as an internal staffing agency and offers a wide range of services to diverse groups. UM clients, students, and external candidates looking for a temporary or flexible position within UM can all turn to InterUM. The platform serves as a central point of contact for the supply and demand of work within the university.
InterUM supports UM departments and faculties in deploying flexible staff, such as temporary employees, proctors, and student employees. At the same time, InterUM provides job seekers with clear information about available positions, terms of employment, and the work culture at Maastricht University. Transparency, efficiency, and reliability are central to both clients and candidates.
On the InterUM website, (potential) clients, employees, proctors, and student employees can find comprehensive and well-organized information about the services, current opportunities, and practical matters. The website is designed as a user-friendly information and service platform that meets the needs of all stakeholders.
For InterUM, Maastricht University’s internal staffing agency, Gosidesign developed a completely new and modern website, complemented by an advanced custom application: the scheduling application for exam proctoring. This digital solution was specifically designed to efficiently organize and extensively automate the entire process surrounding the deployment, scheduling, and time tracking of proctors.
The scheduling application forms the heart of InterUM’s operational processes. Invigilators can easily enter their availability via a user-friendly interface, which automatically takes into account their contractual hours and agreements. This gives them greater insight and control over their assignments, while significantly simplifying the administrative process.
Clients within Maastricht University can create, manage, and allocate the necessary invigilation capacity for exams within the application. Based on availability, contract types, and pre-set deployment rules, invigilators are efficiently assigned. The system supports various contract types and complex scheduling rules, making the application flexible for use within the academic context.
Once the schedule is final, the application automatically converts the scheduled exams into digital timesheets. These hours are then linked to an external registration system where the full time tracking takes place. Both invigilator data and hours worked are exchanged with this external platform in a structured and secure manner. This eliminates manual data entry, minimizes errors, and creates a fully automated workflow from planning to accountability.
The combination of an intuitive user experience, smart automation, and robust system integrations makes this scheduling application a powerful and future-proof solution. For InterUM, this means significant time savings, greater clarity, and increased reliability of administrative processes. For security guards and planners, this results in clarity, convenience, and a pleasant way of working.
Together with the revamped website, the scheduling application forms the digital foundation of InterUM’s services. The project is a strong example of how custom software development and thoughtful design contribute to efficiency, professionalism, and scalability within a complex academic organization.
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